Scheduling, consult tracking, staff coaching, patient reactivation, revenue analytics — OpticClose is the operating system your practice has been piecing together from seven different tools. Purpose-built for eye care. AI-powered from the ground up.
Try the Interactive Demo →Most ophthalmology practices run on a patchwork: an EHR for clinical data, a separate scheduling system, a billing module that doesn't talk to either, a spreadsheet for patient follow-ups, and a phone-based staff coordinator trying to keep it all coherent. This isn't a staffing problem — it's an infrastructure problem.
The average eye care practice with 3+ providers manages patient data across 4-7 disconnected systems. Staff spend 2-3 hours per day reconciling information across those systems. Providers lose context when they can't see the full patient journey. And none of those systems have any visibility into the consult conversation where the revenue decisions actually get made.
OpticClose was built to solve that — not by bolting integrations onto a legacy EHR, but by designing the consult, scheduling, and practice management layers from a single data model where every patient interaction flows into a unified system.
Every feature in OpticClose is designed around one principle: the consult is where revenue gets made, and everything else should serve that moment. Here's what that looks like across the full practice workflow:
Block-based scheduling with provider-specific templates, automated reminder sequences (SMS + email), and real-time availability that updates without staff intervention. Built for surgical practices — not general medicine.
Real-time in-room AI guidance for surgical consult staff. Objection scripts, procedure comparison coaching, and financial counseling prompts — surfaced at the exact moment each is most effective.
Structured intake forms that feed directly into the patient chart. Clinical data, insurance verification, and procedure history — available to the surgeon before the patient reaches the exam room.
Procedural training modules with AI Practice Mode — simulate real patient conversations and get scored on consult quality, objection handling, and financial counseling. Onboard new staff in weeks, not months.
Automated patient reactivation engine for surgical candidates who went dark after initial consult. Multi-channel sequences (email, SMS, direct mail) with tracking — designed to recover the 30-40% of surgical prospects who never convert.
Procedure-level revenue analytics, conversion dashboards, provider performance benchmarks, and trend alerts. Real-time visibility into the metrics that actually drive practice value — not just volume, but premium mix and conversion quality.
Practice management software in ophthalmology has been stuck for 15 years. Most systems are web-based facades over desktop-era codebases — built for billing, not for consult intelligence. They don't see the conversation. They don't coach the staff. They don't know when a patient who was a premium candidate walked out without converting.
OpticClose treats the consult as the primary revenue event, not an afterthought in a billing record. Every other system in your stack is optimized for something else — billing, scheduling, compliance. Only OpticClose is optimized for surgical conversion.
The interactive demo walks through every module — scheduling, consult coaching, patient reactivation, and analytics. 15 minutes. Zero commitment.
Try the Interactive Demo →